HR-Business Office Blog Update August 2023

 

August 2023 Human Resources Update

Hiring: We have hired some amazing new staff.  Please reach out to these individuals with a warm welcome, and see if they need anything.  In an effort to welcome our new staff, we convened an Onboarding and Orientation Committee over the summer to ensure that all of our support staff can attend building or department-based training within the first few weeks of starting school.  Dates have been set and principals/directors will share this information.   

Data and Cybersecurity: As you have heard and seen, we are taking multiple steps to protect our staff and student data.  Our new website is setup to protect our email addresses from ongoing hacking and unauthorized logins. Ed Law 2d requires everyone to protect our data by using the programs we use with students.  Our new cybersecurity firm is now sharing weekly reports which reflect the number of log in attempts that our Google and Microsoft accounts are seeing each day from both within the country and outside of the country.  We know that multifactor authentication is not easy, nor convenient, but the safety of our student and staff data is important.  Please see the visual below that shows that for the month of August we had over 1 million unsuccessful attempts from across the world on our staff and student Microsoft accounts.  

Required Trainings: We have consolidated all of our required trainings to the GCN Training Platform this year.  We recognize these videos and style of learning are not for everyone.  However, these videos are important.  We now have Reporting Child Abuse in an Educational Setting (SAVE Act NY) in lieu of the Child Abuse Training.  We are working with GCN to ensure that this new training will meet NYS mandate that goes into effect on April 1, 2025.  The NYS Mandated reporter training required for anyone without certification must go to NYS Mandated Reporter training and complete this training.  If you are a certified teacher, updated training is not required until 4/1/2025.  We will provide updates before you need to work on this certification.  We also wanted to provide you the NYS Mandated Reporter Summary Guide again for your reference.  

Frontline: Request Time Off: Starting July 1, 2023, we switched to Frontline Absence Management for time off requests.  Everyone should have accounts with the appropriate balances that rolled over from 2022-23.  Please be sure to check your 2023-24 accrual balances as soon as possible and contact Human Resources if you believe there to be a discrepancy. 

You may access your account by clicking the Frontline Single Sign On link If have an upcoming house closing, doctor's appointment, etc. and need to request a personal  or sick day, please make sure to make your request as early as possible.  We appreciate your efforts to communicate your time off ahead of time.  This allows your supervisor to plan ahead.

**Reminder - when logging into Frontline (Professional Growth, Absence Management, Time and Attendance), you must use the "SSO" or Single Sign On button to log into the organization's page. Do not Sign In with your Frontline ID, as you will be denied access. The SSO option allows you to use Microsoft to sign in, by using your hilton.k12.ny.us e-mail and password for ease.

Other Helpful Frontline Links:

Updated Claim Form:  Please take a moment to download the Version 2 of the electronic payroll claim form.  This is the ONLY version of the payroll claim form that will be accepted by the Business Office for payment moving forward.  Click here for Claim Form 2.0

Who do I call?  Contact Information

Payroll Specialist:  Sherri DaMore, Ext. 7032

Accounts Payable: Lisa Vincelli, Ext. 7096

Accounts Payable/Grant Assistant: Alisa Leach, Ext.7035

Purchasing: Michelle McCue, Ext. 7033

Budget Director:  Jim Barrett, Ext. 7097


COVID-19 Update:  

COVID Positive:  Employees that test positive are expected to do the following:

  • Contact Human Resources and your Supervisor
  • Take a picture of the positive test and download Affirmation of Isolation.  Email both to the Human Resources department to support the use of 5 COVID days in lieu of accrued days.
  • Follow the building or department process to request a substitute.
  • Masks are recommended when staff return for days 6-10.
  • Individuals who have already used NYS COVID days for three occasions will be required to use their own accruals.  

Human Resources Intranet Website: Human Resources Intranet Site Link  

  • We have contracts for all groups
  • Frontline Absence Management Support Documents
  • New Employee Information
  • SchoolFront/Evaluation and Personnel File Support Documents
  • Links to a Phone Directory for All Schools

Employee Assistance Program(EAP):  We have received very positive feedback about our EAP.  All active employees have access to our EAP to ensure that we have the necessary mental health support.  We know that stress appears in many forms.  Please know that you may call this confidential support at no cost.  


Safe Schools Helpline:  In an effort to expand the reporting opportunities for students, parents, and staff, we have added a service that will help us create an additional option to report concerns.  If you are wondering whether you should or should not report something, report it.  "SEE SOMETHING AND SAY SOMETHING!" Our new service will also provide access to our students while school is closed.  To make an anonymous report, go to Safe Schools Helpline Report  

Reports are communicated 24/7.



Salary Notices:  Salary notices for all employees were sent by August 15, 2023.  Please check SchoolFront to ensure you have signed your Salary Notice, and let us know if you have questions.  SchoolFront Login page


Job Opportunities in Hilton:  Please make sure to check out our latest vacancies.  We are in pretty good shape to start the year!

Hilton Central Job Opportunities Page

Who do I call?  Contact Information:

Benefits Specialist:  Wendy Radford, Ext. 7094

HR Assistant for Certified Staff (Teachers and Admins): Debbie Palmieri, Ext. 7015

HR Assistant for Classified Staff (SRP Staff): Mindy Leckinger, Ext 7001

Director of Human Resources and Labor Relations:  Brittany Nasradinaj, Ext. 7023

Asst. Superintendent for HR: Ned Dale, Ext. 7021

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