November 2023 HR/Business Office Update
November 9, 2023 Update
Reminder for required trainings
GCN Trainings: Good news! 66% of all staff have completed the required online trainings. Cheer your colleagues on so they can complete the rest of their courses. As a reminder, we expect everyone to complete their trainings by Thanksgiving. See your supervisor if you have any questions about the expectations or deadline.
Oath Requirement
Required Oath: New York State requires all civil service employees and all certified staff to sign an oath once during their career. In an effort to address this requirement, we communicated with union leaders to let them know that we will be sending the form once to all employees and then making it part of our onboarding process starting on December 1st. To see what it will look in SchoolFront, below is an image of what employees will see.
Considering Retirement: If you are thinking about retiring and would like to meet with us so that you can plan accordingly, please call the Human Resources Office to schedule a time that will work for you.
Cybersecurity Changes: We know the longer passwords and other changes can be difficulty to manage at times while we are all working so hard. Below is an updated chart from the one we shared in August to demonstrate the positive changes that we are seeing to protect staff and student accounts. We appreciate your support in maintaining the safety of our network so that we can all perform at the highest level possible.
"See Something Say Something!"
We want to remind everyone about the Safe Schools Helpline Link that is on our homepage and each school's homepage. This anonymous reporting system is for students, parents and staff. Each report is followed up on.
COVID Positive: Employees that test positive are expected to do the following:
- Contact Human Resources and your Supervisor
- Take a picture of the positive test and download Affirmation of Isolation. Email both to the Human Resources department to support the use of 5 COVID days in lieu of accrued days.
- Follow the building or department process to request a substitute.
- Masks are recommended when staff return for days 6-10.
- Individuals who have already used NYS COVID days for three occasions will be required to use their own accruals.
Open Enrollment:
It is that time of year when you can make a change to your medical insurance plan. Please read the information from Wendy Radford when it is emailed out to ensure no gap. The deadline is November 30, 2023.
Board Policies: The Policy Committee continues to review many policies this year. Please feel free to review any of the changes that are updated on BoardDocs. Please click Hilton BOE Policies to keep up to date.
It is that time of year when you can make a change to your medical insurance plan. Please read the information from Wendy Radford when it is emailed out to ensure no gap. The deadline is November 30, 2023.
Safety Data Sheets: As a follow up to the Hazardous Communication GCN training, we thought it would be helpful to share that the Safety Data Sheets for any product we use in Hilton can be found online. Here is the link to our "Safety Data Sheets" Hilton Safety Data Sheets for anything we use filtered by department. If you go to the home page, go to Menu, click locations and you will see the departments below and all of the data sheets for chemicals we use. This link can also be found on the HCSD Intranet page.
Click here if you are not sure what department to call!
Benefits Specialist: Wendy Radford, Ext. 7094
HR Assistant for Certified Staff (Teachers and Admins): Debbie Palmieri, Ext. 7015
HR Assistant for Classified Staff (SRP Staff): Mindy Leckinger, Ext.7001
Director of HR and Labor Relations: Brittany Nasradinaj, Ext. 7023
Asst. Superintendent for HR: Ned Dale, Ext. 7021
Business Office Support:
The end of the calendar year is quickly approaching. Please take some time to review your latest
paystub information to confirm that your tax withholdings and contributions to
other investment accounts are as you expected.
It is easier for the business office to adjust and correct issues before
the year has ended. A reminder that you
should check your paystub every pay period to correct potential problems as
soon as possible.
In an effort to be more accessible to all
employees some of the business office staff will be at your building or
department early in the calendar year (February or March) to answer any
questions you may have related to your paycheck, W-2 or any other business
department related questions. Please
watch for further communication via email about dates, times and locations of
availability that work for your schedule.
If you are unable to attend, we are always available via phone or email
as well.
In an effort to be more accessible to all
employees some of the business office staff will be at your building or
department early in the calendar year (February or March) to answer any
questions you may have related to your paycheck, W-2 or any other business
department related questions. Please
watch for further communication via email about dates, times and locations of
availability that work for your schedule.
If you are unable to attend, we are always available via phone or email
as well.
W-2 Forms: As a reminder, your W-2 will be available on Munis Self-serve site by January 31, 2024. You will be able to download and/or print your W-2 directly from this site after receiving the email informing you it is ready. The website is Munis Self-Serve for you to login. Please check your access to your account now so if you have password issues you can try to reset your password. If you continue to have issues, please enter a ticket in Incident IQ to get the quickest response. If you cannot access Incident IQ you can send an email to dataoffice@hilton.k12.ny.us
Investing: Hilton has approved the following providers for your 403B investments. Please feel free to reach out to any one of these providers.
Who do I call? Contact Information
Payroll Specialist: Sherri DaMore, Ext. 7032
Accounts Payable: Lisa Vincelli, Ext. 7096
Accounts Payable/Grant Assistant: Alisa Leach, Ext.7035
Purchasing: Michelle McCue, Ext. 7033
Budget Director: Jim Barrett, Ext. 7097
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